The FASB meeting coordinator (MC) is responsible for planning and coordinating all administrative aspects meetings, conferences, and public roundtables held at the FASB offices and any related social functions. The MC role is a hands-on position that serves as a liaison between the FASB staff, FAF administrative support, and outsiders participating in our various meetings. The MC is an individual capable of handling a wide range of activities, has excellent people skills, is well organized, and pays attention to detail. The MC must work well under pressure, ensuring efficient meetings through effective planning and communication. Travel is not required.
- Work proactively and cooperatively with the FASB staff, FASAC Executive Director, and others to identify future meetings and attend to all administrative arrangements, including:
- Reserving conference rooms, including any break-out rooms
- Compiling and adjusting meeting participant lists
- Securing nameplates and name tags for all meeting participants
- Creating and revising seating charts
- Arranging for off-site dinners and related transportation, within budget constraints
- Other matters as requested
- For meetings involving out-of-town participants, coordinate and communicate:
- Arrangements for hotel sleeping rooms
- Arrangements for pre- and post-meeting ground transportation
- Work proactively and cooperatively with FAF personnel:
- Prepare meeting room(s) set-ups
- Provide breakfast and lunch counts; identify and communicate any special dietary needs
- Create and provide a security list for the receptionist
- Understand and arrange for computer/audio/visual needs and webcasting
- Attend to other matters as requested
- As requested, provide administrative support (such as room reservations and lunches) for RTA meetings, PD Sessions, and other significant internal meetings.
- Help with any other projects or activities as directed by the Manager of Planning, Development, and Support. For example, in some cases, the MC may be asked to help coordinate meetings held at off-site locations.
- Excellent planning and time management skills
- Strong verbal and written communication skills (including proof-reading)
- Ability to manage multiple projects independently
- Strong people skills; Able to get along with a wide variety of personalities
- Works well under pressure; able to respond quickly and calmly to last minute changes
- Strong attention to details
Essential Skills and Experience
- MS Office proficiency
- Bachelor’s degree preferred, significant work experience can substitute for the degree
- At least two years’ experience in meeting planning and coordination.
Qualified candidates that meet the requirements of this position should forward their resume, with cover letter and salary requirements to: Ginny Cintron, Personnel Manager, firstname.lastname@example.org.